Viktor checks every retainer is invoiced, chases overdue payments under your rules, flags clients you are over-servicing and drafts the change order for you to approve.
Viktor asks a few setup questions, shows you a first result, then keeps it running
Already use Viktor? Open in Viktor. Nothing sends until you press enter.
Words in [brackets] are yours to fill in. Viktor asks for anything else he needs.
Checks every retainer is invoiced on the right day at the right amount in Stripe, QuickBooks or Xero
Sends polite then firmer reminders on overdue invoices under your rules, and retries failed card payments
Compares hours logged per client in Harvest, Clockify or ClickUp with what the retainer covers and flags out-of-scope work
Drafts the change order or overage invoice for approval
Every Monday sends a cash summary: billed, collected, overdue and over-serviced clients
We count overdue retainer balances paid within 30 days of a Viktor reminder (USD). We also show days to get paid before Viktor and after. Out-of-scope work you bill after Viktor flags it gets its own line.
Example with typical numbers, not a customer result.
Estimate: 15 retainers, $12,000 overdue across 4 of them. If half is paid 20 days sooner, $6,000 arrives about 3 weeks earlier. Chasing by hand: 22 x 25 min x 0.5 = about 4.6 hours a month, about $159 of bookkeeper time.
Element Turf, a landscaping company, found $134K of invoices more than 90 days overdue on its first day, with tiered follow-ups that wait for approval.
Needs
Stripe or QuickBooks or XeroAlso uses
Harvest
Clockify
ClickUp
Gmail
Slack
Google Sheets1 monthly invoice check, 1 weekday overdue check, 1 weekly hours vs retainer check, 1 Monday cash summary
The current overdue list and any retainers missed this month arrive in the same conversation.
More use cases
Every morning Viktor checks each client's results, messages and invoices, tells your team who is at risk and what to do, and drafts the weekly update for your approval.
Runs on a schedule
O8 puts the team capacity Viktor freed at $200K to $400K a year. Client reporting alone used to take 2 hours a week per client.
Every weekday Viktor reviews each client's Meta and Google ad accounts, flags spend that is not converting and budgets off pace, and asks before he changes anything.
Runs on a scheduleAn 8-client performance agency gets each client's ad results posted in that client's channel at 9am every day.
Viktor follows up with your team in Slack when client tasks slip, logs the answers back in ClickUp, Asana or Notion, and tells you each week which deliverables are at risk.
Runs on a schedule
A 24-person agency with 20+ clients has Viktor follow up with the assignee whenever a task changes, a job its operations lead used to do by hand.
Pick one outcome and
hand it over today.
Paste a use case into Viktor. He asks what he needs and shows you a first result in the same conversation.
